A PDF can show annotations on screen while the print dialogue is set to produce only the document. The printer may be working correctly; the missing material can be a choice in the application sending the job.

Decide what the paper copy needs

Make a working copy of the PDF and open it in the supported desktop version of Acrobat. Check that it contains the comments you intend to share. Do not assume that a browser preview exposes the same print options as the desktop application.

Adobe's guidance places the choice in the Print dialogue under Comments & Forms. Document excludes comments; Document and Markups includes them. A stamps option has a narrower scope, and Form fields only serves a different purpose. Choose the option that matches the intended review copy rather than selecting an unfamiliar mode at random.

For discussion that is difficult to read as marks on the page, Acrobat also offers Summarize Comments. This creates a print presentation with a comment summary after you confirm the prompt. Inspect that result before committing to a long run.

Check both content and context

Use a proof containing several annotation types from the real document. Confirm that the reader can connect each comment to the relevant text or page. A printed highlight alone may not communicate the explanation stored in an attached note.

Check page numbering and total sheet count, particularly if a summary adds material. Make sure small comment text is legible at the chosen scale and that colour is not the only way to distinguish essential feedback.

Review the comments for information that should not leave the review group. Printing annotations can disclose author names or internal discussion that was absent from the clean document. Share the annotated copy only with the intended recipients.

Keep the original PDF as the review record. A useful paper handover identifies the document version and whether it includes markups or a separate summary, so nobody mistakes it for an unannotated final copy.

Sources: Adobe print comments guidance.